Digital meeting management

The meeting ends at 7.42 pm.The minutes are ready at 7.43 pm.

Zapisnik follows the discussion, records the decisions and counts the votes. By the time you close the meeting, the document is already in your archive — with the agenda, the votes and timestamps.

Try it free for 30 days → Introductory video

No credit card · First meeting in 5 minutes · 8 languages

LIVE · AGENDA ITEM 3 00:12:04
    MINUTES 4/2026 — DRAFT automatic

    Decisions are recorded as they happen …

    Kindergartens and schools Municipalities Public institutions Commercial companies Youth councils Student organizations Trade unions Associations Faculties Kindergartens and schools Municipalities Public institutions Commercial companies Youth councils Student organizations Trade unions Associations Faculties

    DO YOU KNOW THE FEELING?

    Everyone goes home.
    You stay behind with the notes.

    The next day you are searching for what exactly was decided under item three. A week later a colleague asks: “Who actually voted in favour?”

    An average organization spends 4-6 hours a week on administrative work around meetings alone. That is more than one full working month per year.

    90 % of organisations still write their minutes by hand — time taken away from people, projects and growth.

    The process

    THREE STEPS TO THE PERFECT MEETING

    The sequence is always the same — from the invitation to the signed document.

    STEP 01

    Prepare the meeting

    Add agenda items, upload documents, invite members. All in one place, no email back-and-forth.

    STEP 02

    Run the discussion

    Track attendance with one click. Lead the discussion. Vote item by item. The app records everything in the background – you focus on the content.

    STEP 03

    Collect the minutes

    When you close the meeting, a professional document is generated automatically – with all decisions, votes, and timestamps. Just review, confirm, and share.

    Guides

    See the app in a few minutes

    Short recordings for every page – from the dashboard to the minutes. Pick a topic and press Play.

    Guides marked SL are currently available in Slovenian only.

    Your starting point: cards, menu and organisation switcher.

    Why Zapisnik

    WHY ORGANIZATIONS CHOOSE ZAPISNIK

    Save hours, not minutes

    The minutes are ready the moment you close the meeting. Not in two days. Not next week. Instantly.

    Everything in one place

    Forget searching through emails, folders, and USB sticks. All minutes, decisions, and documents – accessible in seconds.

    Voting without the chaos

    Every vote recorded, every decision clear. No more "who voted in favor?" questions.

    Live transcription

    You speak, the app records the discussion. No typing, no missed words.

    Eco-friendly and paperless

    No printing, no paper, no waste. Sustainable operations for a greener future.

    Safe as a vault

    Role-based access, daily backups, encrypted connections. Your data is protected.

    Pricing

    Subscriptions

    First month free! Sign up and try all the features with no commitment.

    Mini
    24,99 € monthly + VAT
    • up to 15 users
    • 1 GB of server storage
    • up to 3 departments or sections
    • 3 hours of speech transcription / month
    Start for free
    Standard
    39,99 € monthly + VAT
    • up to 30 users
    • 3 GB of server storage
    • up to 5 departments or sections
    • 5 hours of speech transcription / month
    Start for free
    Pro
    69,99 € monthly + VAT
    • up to 50 users
    • 5 GB of server storage
    • up to 10 departments or sections
    • 10 hours of speech transcription / month
    Start for free

    Every plan can be expanded with additional resources. Surcharges are billed monthly. + 5 users, + 5 groups, + 2 GB storage, + 1 hour of transcription — €3.00 + VAT / month.

    FAQs

    Frequently asked questions

    What is Zapisnik?
    Zapisnik is a web application that supports the management of meetings and sessions. It enables preparation of agendas, conducting of votes (regular, extraordinary, and correspondence sessions), automatic creation of meeting minutes, and maintenance of an archive of all minutes and related materials. The application is designed for organizations of all sizes – from small associations to larger companies and public institutions.
    Is a free trial available?
    Yes! Upon registration and entering your payment information, you receive a 30-day free trial. During this period, you can test all features and determine which package best suits your needs.
    How does transcription work?
    The application provides automatic speech-to-text conversion in real time during the meeting. A record of the discussion is thus available simultaneously, and the final minutes are generated when the meeting ends. Please note that transcription is an automated service and may contain errors, especially with poor audio quality, overlapping speech, or use of dialects. We recommend reviewing the minutes before approval and supplementing them as needed.
    What happens when I use up my transcription allowance?
    The transcription allowance (number of hours per billing period) depends on your selected package. When you reach or exceed the included allowance, transcription may be temporarily limited until the start of the next billing period. However, you can at any time activate an add-on for more transcription hours or upgrade to a higher package with a larger allowance.
    What roles do users have?
    The application has three roles: viewer (read-only access), user (active participation in meetings), and administrator (administrative rights to manage organization settings, users, and subscription). The organization administrator assigns and revokes roles for individual users.
    Can I upgrade my package?
    Yes, you can upgrade your package at any time according to your needs. With an upgrade, you gain more users, a larger transcription allowance, more server storage, and other benefits offered by the higher package.

    Contact

    Write to us

    Have a question, wish or suggestion? We usually reply within one business day.

    TRY IT WITHOUT COMMITMENT

    Prepare your first meeting in minutes. No credit card required. No commitment. 30 days completely free.

    Try it free →